The welcome should feel calm, even when the entrance is busy.
Prepare every gate, scan private QR passes and keep a protected guest list ready when venue connectivity becomes unpredictable.
At the entrance
A gate console built for a busy, unreliable venue
Scan passes, admit part of a family and keep recording entries when the connection drops. Everything syncs when it returns.
- Tolu & Femi's WeddingWhite weddingMain gate · Gate phone 1LiveOffline3 pending148 passes cachedScan passGuest listStop camera
Scan the passCamera, handheld scanner or the pass code.
- Tolu & Femi's WeddingWhite weddingMain gate · Gate phone 1LiveOffline3 pending148 passes cachedFamily passThe Adeyemi family
Admits 5. 2 already in, 3 left.
How many are entering now?123Admit 3CancelAdmit the partyFamily passes admit only who is arriving now.
- Offline modeEntries are provisional and stored on this device until synchronisation completes.Provisional resultEntry queuedFunke Adeyemi · The Adeyemi family
This provisional entry is stored on this device and will be verified when the connection returns.
Manual fallbackEmergency guest listPrepared 13 Feb, 11:40Keep going offlineEntries queue on the device and sync later.
Built for busy entrances
Give every gate the guest information it needs
The Check-in app keeps the event-day workflow focused, quick and separate from the couple's full planning workspace.
Prepare each entrance
Choose the ceremony, name the gate and activate only the phones or scanning stations working there.
Download the guest list
Keep a protected copy on the device before doors open, plus a printable backup for the team.
Scan or search
Use the camera, a handheld scanner or quick name search to welcome each guest.
Resolve repeat arrivals
See the earlier entry clearly and record the right outcome without losing attendance history.
Practical answers
Answers for a reliable arrival plan
See how prepared devices handle poor connectivity, repeated scans and private QR capabilities at the venue entrance.
Can check-in continue without reliable internet?
A prepared device keeps a protected ceremony guest list and records arrivals that still need to synchronise. The event team can also prepare a printable list and staffed manual lane.
What happens when a QR pass is scanned twice?
The earlier arrival remains visible and the check-in team records an explicit resolution. A repeated scan does not silently create another attendance record.
Does the QR code expose a guest's personal details?
No. The code carries a scoped, expiring capability rather than readable guest information. The authorised check-in device resolves only the arrival details needed for that ceremony.
Reliable by design
A clear fallback is part of the experience
Imafedo keeps the important arrival tools available and makes unsent activity visible until connectivity returns.
- A protected guest list prepared on each authorised device
- A visible count of arrivals waiting to synchronise
- Duplicate detection with an explicit resolution choice
- A printable guest list and staffed manual lane
- A ceremony-scoped device that expires after the event
Prepare the welcome